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Build the System that Meets Your Laboratory's Needs!
Use only the Core or add from the available modules to create YOUR system. The modules can be included during the initial implementation or added at a later time. Regardless, the user sees a seamless system. System examples are provided at the end of the module listings.
Batch Test Management
The Batch Test Management Module provides the user with tools to assist in bringing work into the lab (two features - Batch Accessioning and Batch Ordering) and in moving work through the lab, (a feature call Test Batches)
Batch Accessioning is a rule-based tool used to quickly accession samples on patients who are already in the database. Pull up a list of patients, pick the ones whose samples just arrived, check off the name, add sample information and the samples are logged. The feature is particularly useful for periodic antibody screening samples.
Batch Ordering is a rule-based tool to quickly order tests on samples that have already been accessioned. If you have different test-ordering algorithms for determining antibody on your patients, set up an ordering rule for each test and quickly order the correct tests based on your protocol.
Test batches are user-defined groupings of tests that are performed together, whether the tests are monthly antibody screens or high volume molecular typings. Managing tests by batch as the technologist manages them, either in tray format or daily batch size, allows for easy movement through the resulting and the review processes. A tray wizard (available with the Tray Management module) creates trays from batches with the push of a button. The tray map of the test batch is available for export.
Cell/DNA Panel Registry and Inventory
This module is designed for those who store frozen lymphocytes or DNA on panel members for use in reagent quality control or for quality assurance standards. Store samples in an inventory system.
Identify the panel member you need by using a specificity search tool for the HLA type. When creating a panel for testing, this module will assist in building the panel by calculating antigen representation.
Cord Bank Registry
The Cord Bank Registry Module is specially designed to collect and store the sample information that is unique to cord blood units.
Capture mom’s sample ID as well as the cord unit numbers. Accession the samples on a special Cord Logbook. Store DNA location and concentration for testing at a later time. Print a report or export the results in a text file for submission to a registry by using the Query Tool.
Electronic Signature
Facilitate the reporting process by signing out your reports with the Electronic Signature. The signature can be applied to reports printed manually or printed from the Report Manager printing queue. Install fax software and send them directly to your clients.
Equipment Inventory
The Equipment Inventory Module documents the ‘vital statistics’ on every piece of equipment. Know when you bought it, from whom, when the warranty runs out, what its depreciated value is, and so on. Maintenance history is available. Service reminders help keep track of those important dates.
HistoTrac on the Web
HistoTrac on the Web provides the laboratory’s clients with the ability to read and print patient reports as soon as the report is released by the lab. You’ll need a web server. All that’s needed for your client is access to the Internet. You’ll no longer need to fax reports!
Use View-Only licenses with HistoTrac on the Web to provide access for your clients – those physicians and coordinators who need to see patient reports in a timely, convenient manner.
As an internal user, you can also use HistoTrac on the Web to access your patient records the database.
HIPAA Auditing Module
The HIPPA Auditing module is an indispensable tool with the Federal Regulations that require full knowledge of access to patient information. Keep track of all transactions relative to the patient record. The tracking monitors not only changes to the record, but also users who view patient information.
HistoScope
The HistoScope software operates a motorized microscope stage. When users of HistoTrac have a motorized stage, the HistoScope software is integrated with the HistoTrac database. Patient and test information are shared. Trays maps created in HistoTrac are available for scoring in HistoScope. Tray definitions can be exported and shared with other labs using HistoScope. Scores can be exported. Integration makes donor-screening programs operate smoothly, saving hours of data re-entry.
HistoScope Antibody Specificity Analysis
Perform typing tray quality control or patient serum analysis and use the interactive, flexible design to provide a full analysis of serum reactivity.
For Tray QC, print or view on the screen, PRA with % strong, probable specificity and highest R-value, true and false positive/negative reactivity values.
In addition, for patient serum analysis, enter single or multiple-allele specificities and calculate 2x2 statistics for each well on the tray. Use tail analysis to complete the analysis.
Print several reports to document the panel and the reaction patterns scored.
HL7 System Interfaces
HL7 Interfaces will connect your HLA Laboratory Management System with your clinical laboratory and/or hospital management system(s) to exchange health-care related information using the industry standard messaging language. Communication links can occur for several purposes – patient data validation and update, test ordering, billing, and results transmission.
Reagent Vendor Software Integration
Link HistoTrac with the reagent vendor software you use to analyze test results. Integration saves time and reduces transcription errors by allowing the results from other software applications to be imported into HistoTrac. An interface can be provided with any analysis software that allows for exchange of information – molecular typing by SSO, SSP, SBT; ELISA antibody testing; Luminex technology test systems for typing and antibody screening; antibody testing by flow cytometry; and Microsatellite testing.
Export test batches or use with the Tray Management module to export tray maps with your patients’ sample identifiers to another application. Import results to HistoTrac that are linked to each patient and to the patient’s test. Results are ready for review without manual entry.
Reagent Vendor interfaces are available per interface. The file structure and content vary by software provider and each reagent vendor’s interface is specific to the test result content.
Microsatellite Testing
Laboratories that perform engraftment studies or paternity assessments use the Microsatellite Testing Module. The loci tested are user-defined. Data fields for resulting are selected by the user, based on the user’s test requirements. Engraftment calculations are made to dramatically shorten the resulting process.
An interface with the analysis software is most helpful in reducing data entry time, allowing for storage of analysis data in HistoTrac and lightening the calculation process.
NMDP Confirmatory Typing Reporting
NMDP Confirmatory Typing Module is an automatic reporting mechanism for NMDP donor typings, done during a donor search for your patients. Each time a molecular typing is completed on a donor, an automatic email message is sent to the NMDP for import into the registry database. This functionality saves the time of form completion, eliminating errors during transcription.
Paternity
The Paternity Testing Module provides for the documentation of the required identification items needed to ensure legal presentation of the paternity case. And it provides the segregation of testing process that may be necessary to maintain the confidentiality of the testing participants.
Paternity members results are seen only in conjunction with the lead member and can be restricted for viewing by only selected users. Results from any testing system used for assessment can be stored with the paternity members’ records.
Process Tracking for Samples, Tests, and Patients
The Process Tracking module is an additional Work Management tool that helps reduce the handwritten paper trail associated with some testing systems. The user can define any task that is part of the testing process for which there is a benefit to having a listing report to assure completion of the task. Examples of user-defined processes would be Cell Freezing, PCR Amplifications, Allele-Group Typings, and Client Notifications.
Purchasing
The Purchasing Module moves laboratory supply items that are ready to order through a purchasing process. Requested laboratory items (placed on a list by each user), are entered on a purchase request that has an approval process. Once approved a purchase order can be generated.
Enter your budget codes and keep track of the amounts remaining in various accounts as each item purchased decrements the account code.
Manage outstanding orders by using the receiving function once an order arrives. Reports are also included.
Reagent and Supply Inventory
The Reagent and Supply Inventory Module stores vendor information and ordering information for all the items used by the laboratory.
Items tracked could be any of the following – disposables, reagents, chemicals, biological, equipment parts, and office supplies. Enter the categories for supplies, the vendors and manufacturers, the units of purchase, and the storage locations. Build an inventory of all the items used in the lab with units of purchase and reorder points.
Report Manager
The Report Manager is designed to print reports based on user-defined schedules. Schedules are created that facilitate the printing of any of HistoTrac’s external or official reports on a daily, weekly, or monthly basis. The user sets parameters for printing once a day at a specific time or throughout the day at time intervals.
The scheduler is linked to test set up and other system parameters. Each time a test is signed out, the user can establish a report that moves to the report queue. Reports can be sent to physicians, coordinators, hospitals, or the laboratory.
Once a report has been printed from the queue, the history of that printing is available for up to 30 days from within the Report Manager and indefinitely in the patient’s record.
Use Electronic Signature with this module for full automation of the reporting process.
Test and Training Databases
The Test or Training Database option provides an additional copy(ies) of the production database to use for training a new employee or for testing new software upgrades. Add fictitious patients or donors, order tests, create billing batches, result tests – all without altering your real patient data. A test database is used when a new release of HistoTrac is available, testing the new release prior to putting it into production.
Tray Management
The Tray Management Module is an indispensable tool if you create tray maps. The user can create 60-, 72-, and 96-well trays as single trays, used in testing assays or as groups of trays, used in crossmatch screening routines. Create a template for trays that you prepare again and again.
The module provides the functionality to place samples into location on trays in several ways, 1) using a Tray Wizard that works in conjunction with Batch Test Management, 2) using a Search mechanism to load a tray with manual placement, and 3) using Tray Groups to build as many trays as necessary, automatically loading from a long sample list.
If your system is integrated with HistoScope, trays built in HistoTrac will be available to be read in HistoScope.
Tube Label Printing
Label printing is available by two mechanisms, automatically after sample accessioning using a label printer, and manually using a standard printer and sheet labels. Either module will save you time and reduce errors from illegible labeling.
When using a label printer, the tube labels will print automatically following the accessioning of a sample. Label content is designed to your needs and the number of labels can be automatic or determined by user input at the time of printing.
Labels printed manually can be created for sending sample tube mailers to your patients and for creating labels for test tubes used in the laboratory. Address labels for sample mailers can be printed on any stock label. Barcode labels can be printed with your patient’s name and ID for easy scanning when the tube is returned for testing.
UNOS module with UNet PRA Upload
The UNET Module saves time at the keyboard and transcription errors by uploading a file to the UNet system with your patients’ peak and current PRA values. The data file is exported from HistoTrac in the proper format for uploading on the UNet website.
UNOS Final Crossmatch Module
The UNOS Final Crossmatch module is an important tool to speed donor workups in laboratories that perform large numbers of final crossmatches during donor workups. The UNOS Match Run is downloaded and validated against the patient records in HistoTrac. Identify patients to be crossmatched, select samples, load trays, record results and print a report. Data from cytotoxicity and flow cytometry testing can be resulted for Class I and Class II.
UNOS Waitlist Management
The UNOS Waitlist Management module helps bridge the gap between the entity responsible for maintaining the list and the laboratory where the testing is performed. Validation of data entry to the Waitlist is a required activity by the laboratory. This module makes that task easy.
The Waitlist is downloaded and compared to each patient’s record in HistoTrac for Name, SSN, ABO, and HLA Type. A listing of mismatches between the Waitlist and HistoTrac is provided. The user then makes corrections of any mismatched data.
UNOS Screening Crossmatch Module
For users with an automated microscope stage using the HistoScope software, this module speeds the patient selection process after scoring screening crossmatch trays. Create screening crossmatch trays in HistoTrac, available for scoring in HistoScope. After scoring the trays for a donor, export the scores with positive/negative interpretations. From the UNOS Match Run site, upload the file to update the Match Run. Patient selection for final crossmatch can be done more quickly, with more information using the preliminary data, without manual data entry and associated errors.
User-Defined Test Classifications
For the laboratory that performs tests other than the traditional Histocompatibility tests, user-defined test classifications broaden the scope of testing in HistoTrac to include other testing formats. This module would be useful for labs that perform such tests as Infectious Disease Testing, Platelet Antigen Typing, Cell Differentiation Markers, and Immunosuppressant Drug Tests.
Each test classification provides for the appropriate test definition, created with user-defined test fields. The patient record will reflect a folder for each user-defined test class. For example, the patient’s record will show a folder where all Immunosuppressant Drug tests can be viewed.
A report specific to the testing class in included with the module.
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